For School Administrators ·
What you'll accomplish
By the end of this guide, you'll have created a role-specific AI prompts library for every category of staff at your school — teachers, office staff, nurses, counselors — housed in a shared Google Doc that anyone can access and use immediately. You become the administrator who unlocked AI productivity across the entire building.
What you'll need
Go to Google Drive and create a new folder: "AI Tools for Our School Staff." Set sharing to "Anyone at [school domain] can view." Inside, create a Google Doc called "AI Prompt Library — [School Name]."
Open Claude at claude.ai. Use this prompt to generate a batch of prompts for each staff category:
"I'm a private school administrator creating an AI prompts library for my staff at [school type] K-[grade] school. Generate 12 ready-to-use ChatGPT/Claude prompts for [role category] that address their most common, time-consuming writing and communication tasks. Format each prompt with: Title, The Prompt (with [bracketed placeholders]), What You'll Get. Staff category: [Elementary School Teacher / Middle School Teacher / Office Manager / School Counselor / School Nurse]."
Run this prompt for each staff category separately.
What you should see: 10–12 formatted prompts with clear titles and customizable placeholders, each directly applicable to that role's work.
Read through each set of prompts. For each one:
Organize the library with clear section headers:
Add a one-paragraph introduction explaining how to use the prompts and which free AI tools work best.
At your next faculty meeting, spend 10 minutes demonstrating 3 prompts from the library. Show the result live. Let teachers try one prompt themselves on their phones. The moment someone sees a useful output in real time, adoption happens organically.
Generate prompts for a specific role:
Generate 12 ready-to-use AI prompts for [role] at a private [school type] school. Cover their most common writing tasks. Format: Title (verb phrase), The Prompt with [placeholders], What You'll Get.
Generate a "first day with AI" guide:
Write a one-page "First Day with AI" guide for teachers who have never used ChatGPT. Include: what it is (in plain language), 3 things to try today, 2 things it can't do, and one important caution for school settings.
Create a school-specific prompt:
Create a ready-to-use ChatGPT prompt for: a [school type] teacher who needs to write [specific task, e.g., "a letter to parents explaining the school's new homework policy"]. Include [bracketed placeholders] for customizable parts.