1
of 5— Create Your Shared Google Drive Folder
What you'll accomplish
By the end of this guide, you'll have created a role-specific AI prompts library for every category of staff at your school — teachers, office staff, nurses, counselors — housed in a shared Google Doc that anyone can access and use immediately. You become the administrator who unlocked AI productivity across the entire building.
What you'll need
- A free Claude or ChatGPT account
- A Google Drive folder shared with your staff
- 45 minutes to generate and organize the prompts
- Time needed: 45 minutes to create; ongoing as staff add their own
- Cost: Free (Claude free tier)
How-To Guide: Build an AI Prompts Library for Your School Staff
Step 1: Create Your Shared Google Drive Folder
Go to Google Drive and create a new folder: "AI Tools for Our School Staff." Set sharing to "Anyone at [school domain] can view." Inside, create a Google Doc called "AI Prompt Library — [School Name]."